Privacy Policy

Codex Corporate Advisory Sdn. Bhd.
Registration No.: 202601022485 (1684582-K)

Codex Corporate Advisory Sdn. Bhd. is committed to protecting and respecting individual privacy. This notice explains how we collect, use, disclose and protect the personal information of our clients, website visitors, suppliers and others with whom we do business.

This Personal Data Protection Notice (“Notice”) sets out how Codex Corporate Advisory Sdn. Bhd. (202601022485 (1684582-K)), referred to as “the Company”, “we”, “us” or “our”, collects and handles your personal data in accordance with the Personal Data Protection Act 2010 (“the Act”) and its applicable amendments.

1. Types of Personal Data

Personal data means information that relates directly or indirectly to you and is processed by the Company for the purposes stated in Section 3 below.

Depending on your relationship with us and the services required, the personal data we process may include:

  • Name
  • Age
  • Identity card number
  • Passport number
  • Gender
  • Date of birth
  • Details of next of kin
  • Marital status
  • Occupation
  • Address
  • Telephone and facsimile numbers
  • Email address
  • Educational background
  • Membership of professional associations
  • Employer details
  • Race, ethnic origin and nationality
  • Financial information, such as payment details, income range and bank account details
  • Photographs or video recordings taken during our seminars and corporate events
  • Information provided in connection with our services, transactions, surveys, questionnaires or communications
  • IP addresses, browser details and other information collected automatically when you visit our website
  • Other personal data, including sensitive personal data where necessary and permitted under the Act

We will process personal data in accordance with the Act. Processing includes collecting, recording, holding, storing, using, disclosing or carrying out other operations on personal data.

2. Sources of Personal Data

We may collect personal data directly from you or indirectly from other sources, including:

  • Forms, documents and information you submit to us
  • Enquiries and communications made with us
  • Events, conferences or seminars organised by us
  • Public events, conferences or seminars
  • Your authorised representatives, employer or employees
  • Service providers, including providers of outsourced IT, human resources and accounting services
  • Cookies and similar technologies used on our website
  • Fraud prevention agencies, credit bureaus and credit reference agencies
  • Publicly available records and other lawful sources of information

3. Purposes of Collecting Personal Data

We may process your personal data for the following purposes:

  • Administering client accounts, including billing, payment processing, debt collection and credit assessment
  • Providing and managing our services
  • Responding to enquiries, requests and communications
  • Managing our business relationship with you
  • Providing information about our services and events, subject to applicable consent requirements and your communication preferences
  • Complying with legal, regulatory and professional requirements

4. Disclosure to Third Parties

We may disclose your personal data to third parties where necessary for the purposes described in Section 3, where you have consented, or where disclosure is otherwise required or permitted by law.

These third parties may include:

  • Auditors, accountants, lawyers, company secretaries, consultants and other professional advisers
  • Contractors and service providers, including IT, hosting, administrative and document management providers
  • Marketing service providers, printing companies and event organisers, where relevant
  • Banks and financial institutions
  • Regulatory and governmental authorities, statutory bodies, local councils and industry regulators
  • Other parties authorised by you or required by law

Where personal data is transferred outside Malaysia, we will take appropriate steps to ensure that the transfer complies with applicable requirements under the Act.

If you receive direct marketing communications from us and wish to unsubscribe, please contact us using the details in Section 9.

5. Personal Data Integrity

We will take reasonable steps to ensure that the personal data we collect, use or disclose is accurate, complete, not misleading and up to date.

Please notify us if your personal data changes so that we can update our records.

6. Personal Data Security

We will take reasonable steps to protect the personal data we hold against loss, misuse, modification, unauthorised or accidental access or disclosure, alteration and destruction.

7. Personal Data Retention

We will retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including any applicable legal, regulatory, professional or record-keeping requirements.

When personal data is no longer required, we will take reasonable steps to destroy or permanently delete it securely.

8. Access, Correction and Withdrawal of Consent

Subject to the Act and any applicable exceptions, you may request access to or correction of your personal data held by us.

To help us process your request, we may require proof of identity and sufficient information to identify you and locate the relevant records.

Upon receiving your written request, we will assess and respond to it in accordance with the Act. If we are unable to comply with your request, we will explain the reasons where required by law.

Any fee charged for processing an access request will be subject to the applicable requirements and limits under the Act.

You may also contact us in writing to withdraw your consent to the processing of your personal data, where processing is based on consent. Depending on the circumstances, this may affect our ability to provide or continue providing certain services to you. We may continue to retain or process personal data where required or permitted by law.

9. Enquiries and Complaints

If you have any enquiries or complaints concerning your personal data, or wish to request access, correction or withdrawal of consent, please contact:

Codex Corporate Advisory Sdn. Bhd.
Registration No.: 202601022485 (1684582-K)

A-11-09, Menara Prima,
Jalan PJU 1/39, Dataran Prima,
47301 Petaling Jaya, Selangor, Malaysia.

Telephone: +60 10 213 1233
Email: comsec@codex-corporate.com